InvoiceHelix

Stop keeping every invoice follow-up in your head.

Built for business owners who invoice other businesses. More invoices out than you should hold in your head, and more going out every week. InvoiceHelix follows up on every one, reads the replies and pauses when a client promises a date.

Keep creating invoices wherever you do now. Forward the PDF, and InvoiceHelix handles the follow-up.

Forward your first invoice — freeSee an invoice in action
A photographer kneeling behind a tripod on a moor at dusk, looking out over the hills

Six invoices. Six different next steps. None of them in your head.

A real workflow, shown with fictional details

  1. Harbor & Vale Consulting$4,250.00Not due yetFriendly heads-up, Sep 30
  2. Redline Fabrication$1,880.001 of 4 · Friendly heads-up sentCasual nudge, Oct 4
  3. Tessmer Group$6,400.002 of 4 · Casual nudge sentAwaiting client reply
  4. Aldridge & Co$2,150.00PausedClient responded — see email
  5. Novak Interiors$970.003 of 4 · Firm notice readyWaiting for your approval
  6. Bright Lane Studio$3,300.00CollectedPaid Oct 2

Sample invoices. Clients and amounts are fictional.

Is InvoiceHelix right for your business?

A quick fit check before you spend another minute.

A good fit if:

  • You run a small business that invoices other businesses.
  • You already create and send invoices somewhere else.
  • You have more invoices outstanding than you should be holding in your head.
  • Remembering who needs a reminder—and when—is becoming a job of its own.
  • You want consistent follow-up without sounding aggressive.
  • Your business is growing, and the follow-up list is growing with it.

Not what you need?

InvoiceHelix is not an accounting system or a collections agency. It does not create your invoices, replace your bookkeeping software or pursue consumer debts.

Several invoices out. Each one needs something different.

One isn’t due yet. One needs a friendly nudge. One client promised Friday. Another went quiet. New invoices keep joining the list.

Meanwhile there are quotes to check, meetings to prepare for, leads to chase and the client work itself to finish. And business is good — so the list keeps growing.

You have three ways to handle that today. Then there’s a fourth.

Keep it in your head
You remember most follow-ups—until a busy week pushes one out of sight.
Track it in a spreadsheet
The dates may be organized, but you still decide what to send, write every email and interpret every reply.
Use a reminder timer
It sends on schedule, but it does not know that your client promised Friday or questioned the invoice.
Use InvoiceHelix
Every invoice has a next step, and one screen shows you what it is. Reminders go out, replies are read, and anything that needs your call comes back to you.

From invoice PDF to paid—or paused—in four steps

  1. Keep invoicing where you already do.

    Create and send the invoice using your current process. Then forward the PDF to your InvoiceHelix address or upload it from the dashboard.

  2. Check the details and start the reminders.

    InvoiceHelix reads the client name, amount and due date. You confirm the details and start the reminders before anything goes out.

  3. InvoiceHelix follows up and reads the reply.

    Early reminders go out automatically. Firmer reminders wait for your approval. When the client replies, InvoiceHelix reads what changed.

  4. You stay in control until it is paid.

    A promise with a payment date pauses the campaign. A dispute, delay or payment claim comes back to you. You decide what happens next.

Why start free

Free isn’t a trial that runs out. It’s 2 invoices a month, for as long as you want it.

Forward your first invoice free

No card required to start. You watch a real reminder go out on a real invoice before you ever think about paying for anything.

You get the whole system from day one. The four-stage campaign, the compliance guardrails, the AI reading your client’s replies. None of it is held back for a paid plan. Billing Desk and Billing Desk Plus change how many invoices you can run at once. They don’t change what the system does.

If 2 invoices a month covers what you’re chasing right now, stay right there. Upgrade only when you outgrow it.

Every reminder follows six non-negotiable rules.

They apply to every message, on every plan. None of them can be switched off.

  • Reminders only go out during your client’s business hours.
  • No two messages for the same invoice land less than 7 days apart.
  • No invoice ever gets more than four reminders — after the last one, InvoiceHelix stops.
  • A banned-word filter checks every message before it sends, so legally loaded language never slips through.
  • Every email includes a one-click opt-out.
  • Every send, reply, pause and settlement is on the record, in one audit trail.

Plans that grow with your invoice list

See full pricing

Yearly: 2 months free

  • Free

    $0

     

    2 invoices a month

    The whole system, no card, no expiry

    Start free

  • Billing Desk

    $19/ month

    or $190 a year, two months free

    30 invoices a month

    Same system, more room

    Choose Billing Desk

  • Billing Desk Plus

    $49/ month

    or $490 a year, two months free

    150 invoices a month

    For growing studios and agencies

    Choose Billing Desk Plus

Take the next invoice follow-up out of your head.

Forward one real invoice and watch InvoiceHelix handle the next step. Start free with no card required.

Forward your first invoice — free